Registrar – Chelsea Academy, Kensington and Chelsea
Chelsea Academy
Lots Road, London, SW10 0AB
Tel: 020 7376 3019 Web: https://chelsea-academy.org
Email: admin@chelsea-academy.org
Registrar
Thank you for requesting information regarding the post of Registrar at Chelsea Academy. We hope that this application pack, along with the Academy’s website, gives you all of the information that you need to help you apply for a post here. Chelsea Academy is a great place to work and visitors often comment on the excellent behaviour of our students, the friendliness of our staff and the fantastic Academy building. Our aim is simple; to provide the best quality education for all the students that attend the Academy, to produce happy and employable young people and to remain one of the best schools in London. If you would like to join us on this journey, then we would love to hear from you.
The Registrar is a key role that presents an exciting opportunity for a forward thinking admissions or administration professional to be part of Chelsea Academy. The Registrar will take charge of all aspects related to student enrolment and records for our Academy across the year groups. It is a responsible role which sits at the heart of the Academy’s administration team, as well as providing the first point of contact for prospective students and their parents.
Salary: Chelsea Academy Associate (CAA) Pay Scale CAA 31-33 pro rata (£39,940 – £40,845) term-time plus 4 weeks.
(Full time salary equivalent: £42,852 – £43,822)
Start: Negotiable. We aim to have the new Registrar in post by July 2024 to allow for a suitable handover period.
Working hours: 8.15am to 4.00pm Monday to Friday. We welcome applications from candidates wishing to work flexibly
Main duties and responsibilities:
To oversee and manage the Chelsea Academy roll for Years 7-13 including pre-admission, admissions, departures and all student records, ensuring adherence to all statutory responsibilities.
- Admissions
Manage the admissions process for entry at Year 7, Year 12 and in-year admission, including:
- Marketing, advertising and website content Correspondence with parents by email and telephone
- Liaison with primary schools Organising Open days/evenings and tours
- Preparing paperwork and acting as presenting officer for admission appeals
- Advice to the Governing Body to ensure all statutory provisions of the Admissions Code are met Clerk to the Governors’ Admissions Panel Maintain waiting lists for Years 7-11 Manage Year 7 Transition, including organising offers, interviews and transition day Manage in-year admissions, including Fair Access and managed moves
Departures Manage student departures including:
- Liaison with local authorities
- Providing letters and certificates to new schools Managing transfer of paper and electronic files on departure
Student records Manage all student roll records to ensure that they are accurate and meet all statutory responsibilities including:
- Student roll records (SIMS) Paper files Termly school census
- Weekly report to the local authority
- Fortnightly report to the Leadership Team Termly applications/admissions report to the Governing Body Other data analysis and reports as necessary
- Correspondence with parents/other agencies as necessary
- Employment references for former students
GDPR
Manage educational record requests
Assistance to the Data Protection Officer with Subject Access and Freedom of Information requests
Ensure records retention meets statutory requirements.
Other
- To contribute towards the development of the Academy’s Christian ethos
- To support the Academy Mission Statement Meet all of the general requirements of an Associate staff member at the Academy for example being aware of all relevant policies and procedures, participation in the performance management system, raising any concerns regarding health & safety and undertaking specific training and continuing personal development.
- To carry out any other reasonable duties within the scope of the post as requested.
Candidates for the role should demonstrate the following:
- Strong organisational and administrative skills and be able to deliver a high quality service to tight timescales.
- The ability to work with little or no supervision; Adaptability and sound judgement, along with resilience under pressure.
- Working effectively with others, sharing knowledge, information and advice with parents and colleagues, and treating people with sensitivity and respect.
- Excellent command of written and spoken English with the ability to communicate effectively across a range of audiences.
- Relevant experience of working in a comprehensive, urban and multicultural environment, with prior experience of safeguarding
- Be committed to their own professional development and learning
In return Chelsea Academy staff benefit from:
- Positive working relationships at all levels
- An ambitious, dynamic and supportive Leadership Team Opportunities for professional and career development Private Medical Care Support Packages Rigorous focus on staff wellbeing Cycle Scheme Access to School Advisory Services for wellbeing Daily Staff lunch during term time
- Use of an Academy Chromebook (for work) Travel card loan scheme
- Use of Academy gym facilities Membership of the Local Government Pension Scheme.
Academy Overview
Our most recent Ofsted inspection in September 2023, saw us being judged strongly good in all areas. Our current SIAMS grading is outstanding. Both inspections evidence our excellent quality of education and commitment to ensure all students flourish both academically and pastorally. Recent outcomes at GCSE and A Level demonstrate strong progress for all students with the Academy’s GCSE results this summer being the highest the Academy has ever achieved. However, we are much more than a successful, academically focused school. We believe in educating the whole child and our Christian values of joy, perseverance, servant leadership, charity and forgiveness underpin everything we stand for. It is important that all of our staff, whether they are teachers or not, work closely with our young people and ensure that they are successful in all that they do. We are looking for staff who will always go the extra mile for our young people and believe that education happens both in and out of the classroom.
Chelsea Academy has a strong community of collaboration and support for all our staff. We are a friendly and thriving environment to work and grow both personally and professionally. Our staff are friendly and supportive. Academy staff have access to a wide range of benefits. These include the CycleScheme, a private healthcare package, 24 hour GP service, physiotherapy and a confidential well-being support line as well as the use of a chromebook and free lunch during term time.
We are a diverse inner city science specialist academy based just off the King’s Road in Chelsea, convenient for Imperial Wharf (Overground and Fulham Broadway (Tube). We are co-sponsored by both the London Diocesan Board for Schools and the Royal Borough of Kensington and Chelsea. Chelsea Academy combines traditional educational values and high academic and behaviour standards with an innovative approach to learning and teaching. The Academy’s historic specialism is the sciences, and as such we have strong links with local organisations such as Imperial College, The Science Museum and Chelsea Physic Garden. As a Church of England sponsored academy we welcome staff, students and parents/carers from all faiths but expect all employees to have regard for our Christian values that are demonstrated through the taught and non-taught curriculum
Please use “Quick Apply” from TES to apply for this post at https://www.tes.com/jobs/vacancy/registrar-kensington-and-chelsea-2040577. Sorry but we do not accept CVs. The deadline for applications is Wednesday 9 May 2024 at 6pm. Shortlisting will take place shortly after the advert closes with interviews scheduled for the following week. Chelsea Academy reserves the right to close the advert early if a suitable candidate is found. It will assist the shortlisting process if applicants can address directly the criteria in the person specification in their supporting statements.
If you have any further questions about this post, then please feel free to contact our Registrar Jackie Colton
(jacqueline.colton@chelsea-academy.org or 02073763019 ex 146) who will be happy to help.
Equal Opportunities and Safer Recruitment
Chelsea Academy is an inclusive employer. We welcome applications from suitable candidates no matter their gender, race, religion, sexual orientation, or disability, however, we do expect all our staff to note and follow our Christian ethos which is outlined on our website. Please note that Chelsea Academy is committed to safeguarding and promoting the welfare of children and young people. The successful candidate must be able to satisfy successful references, an enhanced police / Security Disclosure and Barring Service (DBS) check and right to work in the UK prior to starting employment with the Academy.
As part of our recruitment process we will also carry out an online search for information that is publicly available online. This will include social media accounts you may hold. This will only be carried out on shortlisted candidates and before the interview. This processing of data will be conducted under the legal basis of Article 6(e) public task in line with the guidance laid out in paragraph 221 of Keeping Children Safe in Education (KCSIE) 2023. Any data collected during this search will be retained in line with our retention schedule which is available on request.
If you want to work in a happy, purposeful inner city academy with a strong Christian ethos and commitment to helping every student go on to university or meaningful employment, then we would welcome your application.
Yours faithfully
Mariella Ardron
Principal