SEND & Safeguarding Administrator – Marylebone Boys’ School

Date posted: 11th May 2022 Closing date: 20th May 2022 Borough: Westminster Position: SEND & Safeguarding Administrator
Interview Date: 27th May 2022 Salary: £24,000 to £28,000 depending on experience School: SEND & Safeguarding Administrator - Marylebone Boys' School

SEND & Safeguarding Administrator

Reporting to: SENDCO

Terms: Permanent, term time plus one week

Hours of work: Monday – Friday 08.00-17.00

Salary: £24,000-£28,000 depending on experience  

Start date: Immediate start

Our school

Marylebone Boys’ School is an Academy Free School which opened in September 2014. We have approximately 600 boys in Years 7-11 and opened a mixed Sixth Form in 2019. We will eventually have over 800 pupils studying at our school across two sites. 

We are an inner-city boys’ school with a cohort of 40% Pupil Premium students. We are an academically rigorous school with an emphasis on commitment to learning and outstanding teaching, where knowledge is valued and available to all who are prepared to work for it. Expectations are high for all pupils. Those who need extra time and support are helped and expected to achieve their full potential.

Our motto is “studio et industria”, which can be translated as “through application and hard work”.

We are located in a brand-new building in the heart of the prestigious Paddington Basin area and have recently opened a new Sixth Form centre a short distance away.

Main purpose of the role

The SEND and Safeguarding Administrator is responsible for providing proactive and timely administrative support to the SEN department, the Designated Safeguarding Lead and the Designated Mental Health Lead.

Main responsibilities & tasks

Provide administrative support to the SEN department and Designated Mental Health Lead as follows:

  • External agency liaison:
    • Timetabling student appointments
    • Booking rooms for student appointments
    • Creating and distributing appointment slips
    • Liaising with parents, teachers, SEND staff and students
  • Timetabling:
    • Creating and maintaining timetables for teaching assistants including daily changes as required for operational reasons
    • Creating timetables for internal and public exam support for students with exam access arrangements
  • Transition:
    • Liaising with other schools for SEND information
    • Arranging transition visits for prospective students with SEND
    • Liaising with other schools for SEND staff visits
    • Ensuring all staff are aware of the SEND needs of in-year transfers
  • EHCP administration:
    • Termly EHCP review meetings:
      • date setting with school and parents
      • preparation of paperwork
      • post-meeting paperwork completion and distribution to parents
    • Annual EHCP review meetings:
      • date setting with school, parents and agencies
      • invitations to meetings and follow up
      • requesting professional reports, collating and distributing to all attendees within given timeframe
      • preparation of paperwork
      • collating, copying and submitting final reports to all attendees within given timeframe
      • filing documentation
    • General administrative duties:
      • Distributing and tracking round robins, feedback forms etc
      • Referral form filling (basic details)
      • Regular updating of SEND list and guide to include school MIS
      • Maintaining accurate provision mapping
      • Liaising with Examinations Officer for support for students with exam access arrangements
      • Providing exam invigilation support as required
      • Academic tracking of SEND student progress
      • SEND access passes/toilet passes/movement break passes
      • Maintaining filing on a timely basis including receiving and forwarding students SEND files
      • Taking minutes at meetings as required

Provide administrative support to the safeguarding function as follows:

  • Transfer of safeguarding files to/from other settings:
    • Sending letters out to former schools of all new pupils
    • Tracking and following up replies
    • Alerting DSL of safeguarding issues that do arise from former schools
    • Responding to safeguarding requests from other schools where MBS students move to
    • Packing and posting safeguarding files under recorded delivery
    • Maintaining secure filing system for physical safeguarding files
  • Maintaining My Concern safeguarding software:
    • Setting up / deleting staff profiles for joiners / leavers
    • Tracking ‘tasks’ and ‘concerns’ and following up with staff as appropriate
    • Uploading SEN policies and documentation as required and setting them for staff to read
    • Following up with staff who have not read polices as required
    • Archiving former students

Any other analogous duties as directed by the SENDCO, Designated Safeguarding Lead and Designated Mental Health Lead


Experience in an administrative role ideally within an education setting.

Skills, knowledge and experience

  • Use of school management information systems such as Cloud School. Working knowledge of other systems such as SIMS is acceptable
  • Educated to GCSE Level (or equivalent) with 5 GCSEs A*-C including English and Maths.
  • Have good literacy and numeracy skills
  • Have a working knowledge of Microsoft Office Software, e.g. Excel and Word.
  • Have good planning and organisational skills and a flexible approach to managing own workload
  • Have a high level of confidentiality and trust
  • Have good communication skills in a variety of contexts (verbal, email, written) and with a variety of people such as pupils, parents and staff
  • Be able to work under pressure and meet deadlines
  • Enjoys working in an educational setting
  • A sense of humour
  • Adaptability and someone who enjoys change
  • Ability to deal with confidentiality

Application process

  • The deadline to apply for this role is 8.00am on Friday 20th May, however we will interview suitable candidates upon receipt of suitable applications, therefore early submissions are encouraged.
  • Complete the application form fully, including the separate supporting statement (maximum 2 pages).
  • The school cannot consider CVs due to safer recruitment processes.
  • Send your completed applications to
  • Contact us if you would like more information about the school or the position on

Interview process

  • The interview process will include an interview and a series of administrative tasks to complete.
  • We will only contact candidates who the school would like to interview.
  • We will inform all invited candidates of the outcome of their application and offer feedback to those who are unsuccessful.
  • We will only interview candidates who provide two satisfactory references in advance, of whom one must be your current Headteacher if you are currently working in a school.

Application Form